GreenBridgeSolutions – PRIVACY POLICY

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**Privacy Policy**

**GreenBridge Solutions Ltd.** 

Company Number: 16441756

Email: [franklin@greenbridge-solutions.co.uk](franklin@greenbridge-solutions.co.uk)

Effective Date: 25-MAY-2025

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### 1. Introduction

GreenBridge Solutions Ltd. ("GreenBridge," "we," "our," or "us") is committed to protecting the privacy and personal data of our partners, clients, and stakeholders. This Privacy Policy explains how we collect, use, disclose, and protect personal data in compliance with the United Kingdom General Data Protection Regulation (UK GDPR) and the EU GDPR, where applicable.

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### 2. Data Controller Information

GreenBridge Solutions Ltd. is the Data Controller of your personal data and responsible for ensuring its lawful processing.

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### 3. Types of Personal Data We Collect

We may collect and process the following categories of personal data:

* Contact information (name, email address, phone number)

* Professional details (company name, job title)

* Transactional records (communications, contracts, invoices)

* Technical data (IP address, browser type when visiting our site)

We do **not** collect or process special category data (e.g. health data, biometric data) through our services.

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### 4. Legal Bases for Processing

We rely on the following lawful bases:

* **Legitimate interest** – to manage business relationships and provide services

* **Contractual necessity** – where data is required for us to fulfil agreements

* **Consent** – for specific marketing or partner engagements, where applicable

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### 5. How We Use Personal Data

We process personal data to:

* Communicate with clients, partners, and suppliers

* Manage our Digital Batch Passport (DBP) system

* Maintain legal and regulatory compliance

* Deliver services and respond to enquiries

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### 6. Data Sharing and Subprocessors

We do not sell or rent your data. We may share your data with the following categories of recipients:

* Service providers (e.g. Notion Labs, Inc.) who process data on our behalf

* Legal or regulatory authorities where required by law

* Partners with whom we collaborate under strict confidentiality agreements

We use **Notion Labs, Inc.** as a data processor for internal documentation and compliance systems, including our DBP platform. Notion is based in the United States and stores data on Amazon Web Services (AWS). International data transfers are safeguarded under **Standard Contractual Clauses (SCCs)** per UK and EU GDPR.

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### 7. Data Retention

We retain data for as long as necessary to fulfil the purposes for which it was collected, including legal, accounting, or reporting requirements. Data related to batch compliance is archived securely after three (3) years.

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### 8. Your Rights

You have the right to:

* Access your personal data

* Request correction or erasure

* Object to or restrict processing

* Withdraw consent (where applicable)

* Lodge a complaint with the UK Information Commissioner's Office (ICO)

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### 9. Data Security

We implement appropriate technical and organisational measures to protect personal data. While we use secure platforms like Notion and encrypted storage for backups, no system is 100% secure.

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### 10. Contact

To exercise your rights or raise concerns, please contact:

**Data Protection Officer**

GreenBridge Solutions Ltd.

Email: gdpr@greenbridge-solutions.co.uk

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We reserve the right to update this Privacy Policy to reflect changes in our practices or legal obligations. The most current version will always be available on our website.